Its interface is clean and intuitive, so you can figure out how to use it even if you have no experience with billing software. It also includes user-friendly accounting features, which is one of the many reasons why FreshBooks is top-rated accounting software for small businesses. Hiveage offers a free invoicing software plan that is a basic billing solution so that you can send an unlimited number of invoices to a small number of clients. Additionally, you can send unlimited estimates and track time and expenses.

Get paid faster

This cloud-based paperless invoicing system will help you go entirely paper-free. You get real-time notifications of customers receiving invoices, opening invoices, missing the due date, and invoice payments. Simple and easy-to-understand sample invoice templates help you get invoice approval quickly and get paid in digital notes. Investing time, energy, and resources in the integration of the right invoicing software can level up your paperless invoicing operations in numerous ways. Paperless invoicing is a modernized approach to handle all your invoicing operations digitally.

• Going paperless is the modern way of doing business, which is why it should be a priority for your company.
• Generally, doing things quickly means compromising the quality of the work, which is the polar opposite scenario with paper-free invoicing.
• Yet before, sending and processing invoices included labor-intensive and error-prone manual methods.
• This helps minimize delays and ensures that your clients are promptly reminded of upcoming or overdue invoices.
• The goal of paperless invoicing is to reduce the amount of paper your business uses to operate.

Top Invoicing Software Features

If you find the limitations of the free plan too restrictive, you can upgrade to one of the paid plans, which are affordable at $12 to $16 per month. The paid plans also include payment reminders, reporting and a branded URL so that https://www.bookstime.com/ customers can pay via a link. The limitations of Zoho Invoice’s free invoicing software may be too strict for a growing business, but it is an ideal pick for a freelancer who has a handful of clients but sends regular invoices.

Track Payments

Most organizations have some form of internal payment controls that require supporting documentation, such as a purchase order (PO) that need to accompany an invoice. The streamlined process reduces errors, paperless invoice enhances productivity, and saves on paper, printing, and postage expenses. While the transition may pose initial challenges, the long-term benefits of embracing digital invoicing are undeniable.

Advantages & Disadvantages of Paperless Invoicing

Paper takes up office storage space, while digital documents can be kept in cloud-based solutions or programs. This also means digital invoices are harder to misplace, while this isn’t the case with paper ones. With a powerful set of automation rules you can automate the document approval process you currently have in place. Businesses typically spend up to 70 percent less time using AP automation instead of manual processes, Goldman Sachs reports. These companies speed up invoice approvals from approximately 10 days to three days. Save time and paper with the ability to receive, track and approve invoices digitally.

• Paper takes up office storage space, while digital documents can be kept in cloud-based solutions or programs.
• All it takes is forgetting to stamp an invoice as “paid,” and chances are it will get paid twice.
• Go for a solution that matches your business needs, offers user-friendly features, and gives a secure platform to store and manage electronic invoices.
• As with most of the best free invoicing software, Invoice Ninja lets you use payment gateways, such as WePay, Stripe, Authorize.net and PayPal.
• Invoices can be printed on paper or sent via email as a PDF or e-invoice.

Automated invoicing software can follow another rule that your company only wants specific employees to be able to see invoice information. If so, the software follows that rule and only sends the invoices to those specific people. You can easily track and manage approvals without the inefficiencies and paper—wherever you are and from any device. Your invoices can be automatically coded, assigned to the proper workflow and routed electronically for approval – keeping your finances circulating without interruption. Amy Nichol Smith spent more than 20 years working as a journalist for TV and newspapers before transitioning to software and hardware product reviews for consumers and small businesses.

Budget-conscious Businesses

With analytics, you can collect data that will help you make future business decisions. You may discover most of your clients pay invoices from their mobile phones or that your customers rarely check payment reminders. Although keeping accurate stock counts is more vital for businesses that sell physical products, it can still be a viable feature for service-based businesses. Most businesses that use invoicing software track inventory in a separate application. If you choose invoicing software that includes inventory tracking, you can consolidate a bit. As a cloud-based solution, Invoicera eliminates the need for traditional paper invoices, offering a more efficient and eco-friendly alternative.

Going paperless is the modern way of doing business, which is why it should be a priority for your company. While many people have switched to digital communication, some companies are still using outdated systems that rely on paper invoices and printed documentation. These include cheaper expenses, fewer mistakes, and increased cash flow. These advantages come from making it possible to automate accounting and payment procedures.

How Can Medius Help with Paperless Invoice Processing?

• There are lots of obvious benefits of utilizing paperless invoice processing.
• You can also set up automatic payment reminders, which can help you get paid on time.
• Selecting the right invoicing software is crucial for a successful transition.
• This not only enhances efficiency but also fosters real-time communication between buyers and suppliers.
• It not only aligns with sustainable practices but also positions businesses for a more technologically advanced future.

Zoho Invoice also has great customer support and lots of positive customer reviews, so it’s a reliable, secure option for businesses. If you use the InvoiceOwl app, it lets you send the invoice with a “Pay now” button. It lets you accept payment gateways like credit cards, debit cards, Apple Pay, Google Pay, and Stripe.